A year in the life of a Data Steward

Written by (authors listed in alphabetical order by the first name – for a change): Esther Plomp, Heather Andrews, Jeff Love, Kees den Heijer, Marta Teperek, Nicolas Dintzner, Santosh Ilamparuthi, Yan Wang, Yasemin Turkyilmaz-van der Velden

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2019 was a very busy year for the Data Stewards team at TU Delft. No surprise – this was the first year with a complete team – a dedicated data steward with disciplinary knowledge, advising researchers on data management needs, at every faculty at TU Delft. So we were really running at full speed!

But what do the data stewards do the whole day? Or the whole year?

Below we gathered the list of the key achievements of the team in 2019 (joint team efforts as well as faculty-specific activities)

Enjoy and comments welcome!


Table of contents


General team achievements

  • Strategic Framework for Data Stewardship 2020-2024 was accepted by Groepsraad on 18 November 2019: https://doi.org/10.5281/zenodo.3565506 
  • Data stewards took a key part in the rollout and adoption of DMPonline at TU Delft and also are one of the key players in supporting researchers with following the Personal Research Data Workflow
  • Data Stewards also played a key role in the development and delivery of the Carpentries training at TU Delft, which provides researchers with basic data and code management skills. Five of them became certified carpentry instructors.
  • Data Stewards organised monthly Coding Lunch & Data Crunch sessions with the participation of ICT colleagues to help researchers with any question related to data and code management. 
  • Data Stewards ran a Research Data Management Survey at all faculties: Research Data Management Survey 2019: the results are here!

Faculty of Industrial Design Engineering (IDE)

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Jeff Love, Data Steward at the Faculty of Industrial Design Engineering

  • Elevated topic of design research data management enough to put out a call for a graduation project on it
  • Ensured long-term preservation of Creative Industry Scientific Programme (CRISP) and Design and Emotion (D&E) Society Websites
  • Facilitated online release of selected D&E and International Association of Societies of Design Research (IASDR) proceedings 
  • Helped design and pilot an initial ‘project workplan’ including research design and data management for PhD candidates (in collaboration with Tessa Dekkers and Natalia Romero, Data Champion at the faculty)
  • Helped facilitate and generate exposure for Delft Open Hardware community within IDE and TU Delft-wide
  • Involved in cross-faculty collaboration (IDE and ABE) aiming to help researchers set up a Geo-platform for sharing maps and geosciences data
  • Led the groundwork and helped organise the first dedicated data carpentry class for social sciences at TU Delft
  • Involved in PhD data collection classes delivered in collaboration with Natalia Romero, the Faculty Data Champion
  • Participating in ‘Archive by Design’, which is a collaboration between IDE Faculty and the Library and is aimed at improving research archiving practices at the faculty
  • Wrote several newsletter items for the Faculty newsletter aiming to promote good data management practices
  • In 2019 Research Data Management Survey, researchers from IDE indicated the highest awareness about the dedicated Data Steward support available at the faculty (81% of respondents knew about the dedicated data steward at their faculty)
  • Co-organised one of the Future Forward seminars: Designing Open Hardware for 21st Century Science
  • Invited speaker on Data Stewardship at an international conference: Innovative Library in Digital Era (ILIDE) in Slovakia

Faculty of Architecture and Built Environment (ABE)

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Yan Wang, Data Steward at the Faculty of Architecture and Built Environment

  • Led the discussions and development of research data management policy for the faculty (to be presented during the faculty management team meeting in January 2020)
  • Established a dedicated workflow for providing data management support 
    • At the proposal writing stage, collaborate with 100% Research
    • At the project establishing stage, collaborate with Finance & Contract
  • Involved in cross-faculty collaboration (ABE and IDE) aiming to help researchers set up a digital humanities community. The current focus is on a Geo-platform for sharing maps and geosciences data
    • It is currently investigated whether the collaboration could involve the creation of dedicated data journals for design and the built environment, under the auspices of TU Delft Open Publishing
  • Helped in development of four co-creation proposals for the European Open Science Cloud, aiming at making design and architecture datasets and workflows more Findable Accessible Interoperable and Reusable (FAIR)
  • Involved in the Culture Heritage group’s Real & Replica workshop series for developing new project proposal (ongoing). 
  • Provided introductory Research Data Management training for new PhDs at the faculty. 
  • Initiated discussions on creating a new faculty-specific graduate school course on ethics and Research Data Management.
  • Initiated discussions on how to best embed Research Data Management as part of Master education programmes
  • Assisted with planning for including research data management in the faculty strategic plan for 2020-2024
  • Became an official helper in delivering software carpentry training
  • Was an invited speaker, session organiser or a poster presenter at seven international conferences
    • Awarded a prestigious and very competitive grant to attend and present at Research Data Alliance conference in Helsinki in Finland
  • Co-authored the book: Engaging Researchers with Data Management: The Cookbook
  • Co-authored the peer-reviewed conference paper
    • Data Stewards and Digital Preservation in Everyday Research Practice” (Esther Plomp, Yan Wang, Jeff Love, 2019, Data Stewards and Digital Preservation in Everyday Research Practice, iPRES, DOI http://doi.org/10.17605/OSF.IO/V5FKZ  )
  • Wrote a blog post on research data management in interdisciplinary research with a reflection on the domain of built environment: https://www.rd-alliance.org/blogs/fair-boundary-spanning-reflections-rdm-and-interdisciplinary-research.html
  • Participated in two projects of the National Research Data Management Contact Point (LCRDM)
  • Participated in the working group on Identifying FAIR data stewardship skills

Faculty of Aerospace Engineering (AE)

csm_Heather Andrews_2019_f0430d6292

Heather Andrews, Data Steward at the Faculty of Aerospace Engineering

  • Led the discussions and development of research data management policy for the faculty 
  • Became a certified Carpentry instructor, led training sessions for Software Carpentry workshops at TU Delft and acted as an official helper for several other workshops
  • Developed and led several dedicated sessions on research data management for AE researchers, and also data management planning training for first-year PhD candidates at AE
  • Led the organization of the Project Support Team of AE, which involves finance administration, contract managers and the Data Steward herself. The aim is to improve the back-end management of research projects from the acquisition phase (proposal writing) to the contractual phase and implementation
  • Led the analysis of H2020 proposals at AE. Staff from the Valorisation Centre analyzed the NWO proposals. The aim of both analyses is to have a general overview of the funding schemes different AE Departments apply to, in order to provide better support for projects at all levels (from proposal writing to project, IP and data management). This analysis also complements the organization of the Project Support Team mentioned above
  • Led the analysis of the results of the Research Data Management survey 2017/2018, and led the publication of its results in a peer-reviewed journal (Andrews Mancilla, H., Teperek, M., van Dijck, J., den Heijer, K., Eggermont, R., Plomp, E., Turkyilmaz-van der Velden, Y. and Kurapati, S., 2019. On a Quest for Cultural Change – Surveying Research Data Management Practices at Delft University of Technology. LIBER Quarterly, 29(1), pp.1–27 http://doi.org/10.18352/lq.10287)
  • Helped with the data analysis of 2019 survey on Research Data Management.
    • The Faculty of Aerospace Engineering has made the most significant improvement of all TU Delft Faculties in terms of increased awareness of FAIR principles. Furthermore, AE shows the highest percentage of researchers who claim to have taken specific measures to make their data FAIR. This suggests that AE researchers are not only aware of FAIR, but are also taken measures to make it happen 
  • In collaboration with data stewards from other faculties, co-organised dedicated sessions aiming to provide data management support for Computational Fluid Dynamics researchers
  • Initiated a pilot with a Dataverse platform, which aims to improve data management practices of everyone involved in research within the Aerospace Structures & Computational Mechanics Section
  • Invited speaker, session organiser or a poster presenter at six conferences, including four international events

Faculty of Applied Sciences (AS)

csm_Esther Plomp_2019_d3332ec248

Esther Plomp, Data Steward at the Faculty of Applied Sciences

  • Part of the team which led the discussions, development and approval of research data management policy for the faculty
  • Became a certified carpentry instructor, led training sessions for software carpentry workshops at TU Delft and acted as an official helper for several other workshops
  • In collaboration with data stewards from other faculties, led dedicated sessions aiming to provide data management support for Computational Fluid Dynamics researchers
  • Part of a cross-TU Delft working group (involving the Library, ICT and researchers from several faculties) which leads TU Delft pilot project on Electronic Lab Notebooks
    • Organised two dedicated events for researchers participating in the pilot
    • Led the development of the project and regular communication with the research community, including product evaluation
  • Completed Research Data Management Survey in 2019 and was the Faculty with the highest total number of responses (222). In addition, AS was the faculty with the highest % of researchers who published their data in the past 5 years. 
  • Facilitated growth of the Data Champions community at the faculty, and is currently the faculty with the highest number of data champions (10 Data Champions)
  • Wrote seven blog post on TU Delft’s Open Working platform: https://openworking.wordpress.com/author/eplompdelft/
  • Wrote and published a peer-reviewed research article: “Cultural Obstacles to Research Data Management and Sharing at TU Delft” (Plomp, Esther, Nicolas Dintzner, Marta Teperek, and Alastair Dunning. 2019. “Cultural Obstacles to Research Data Management and Sharing at TU Delft”. Insights 32 (1): 29. DOI: http://doi.org/10.1629/uksg.484)
  • Co-authored two peer-reviewed articles: 
    • “Policy Needs to Go Hand in Hand with Practice: The Learning and Listening Approach to Data Management” (Cruz, M., Dintzner, N., Dunning, A., van der Kuil, A., Plomp, E., Teperek, M., Turkyilmaz-van der Velden, Y. and Versteeg, A., 2019. Policy Needs to Go Hand in Hand with Practice: The Learning and Listening Approach to Data Management. Data Science Journal, 18(1), p.45. DOI: http://doi.org/10.5334/dsj-2019-045
    • “On a Quest for Cultural Change – Surveying Research Data Management Practices at Delft University of Technology” (Andrews Mancilla, H., Teperek, M., van Dijck, J., den Heijer, K., Eggermont, R., Plomp, E., Turkyilmaz-van der Velden, Y. and Kurapati, S., 2019. On a Quest for Cultural Change – Surveying Research Data Management Practices at Delft University of Technology. LIBER Quarterly, 29(1), pp.1–27. http://doi.org/10.18352/lq.10287
  • Provided useful feedback and suggestions on the community-authored book: Engaging Researchers with Data Management: The Cookbook
  • Part of the team which is leading the development of Reproducibility Game, which will raise awareness about research reproducibility in a fun way
  • Speaker, an invited speaker or a session organiser at eleven different conferences, including four international conferences
  • Organised a data management workshop for a discipline-specific event to increase awareness about data management in collaboration with other institutes (DTL, UMC): NWOlife2019, as well as three other (international) workshops on data management 
  • Co-organised one of the Future Forward seminars: Making microscopy data Findable Accessible Interoperable and Re-usable: Why? What? How?

Faculty of Mechanical, Maritime and Materials Engineering (3mE)

csm_Yasemin Türkyilmaz_2019_8cc9d093a7

Yasemin Turkyilmaz-van der Velden, Data Steward at the Faculty of Mechanical, Maritime and Materials Engineering

  • Part of the team which led the discussions, development and approval of research data management policy for the faculty
  • Established a dedicated workflow for providing data management support 
    • Once the grant is awarded, in collaboration with Faculty Contract Managers
  • Acted as the Data Champions Community Manager:
    • Led the organisation of two Data Champions meetings, which included soliciting speakers, including Prof. Rob Mudde, the Vice-Rector of TU Delft
    • Prepared monthly newsletters with updated on events and opportunities for the Data Champions
    • Sent a welcoming and onboarding message to all new Data Champions
    • Co-supervised the activity of an Internship Student, Connie Clare, who has been promoting the work of Data Champions
  • Took the Initiative and led the preparation of a nomination for the Data Stewardship Award for one of TU Delft Data Champions
  • Became an official helper for software carpentry workshops
  • In collaboration with data stewards from other faculties, co-organised dedicated sessions aiming to provide data management support for Computational Fluid Dynamics researchers
  • Part of a cross-TU Delft working group (involving the Library, ICT and researchers from several faculties) which leads TU Delft pilot project on Electronic Lab Notebooks
    • Organised two dedicated events for researchers participating in the pilot
    • Led the development of the project and regular communication with the research community, including product evaluation
  • In collaboration with the Library, led the discussion and enabled the start of the Coding Assistant & Research Software Engineer Pilot at 3mE Faculty (starting in January 2020)
  • Part of the team which is leading the development of Reproducibility Game, which will raise awareness about research reproducibility in a fun way
  • Co-authored two peer-reviewed articles: 
    • “Policy Needs to Go Hand in Hand with Practice: The Learning and Listening Approach to Data Management” (Cruz, M., Dintzner, N., Dunning, A., van der Kuil, A., Plomp, E., Teperek, M., Turkyilmaz-van der Velden, Y. and Versteeg, A., 2019. Policy Needs to Go Hand in Hand with Practice: The Learning and Listening Approach to Data Management. Data Science Journal, 18(1), p.45. DOI: http://doi.org/10.5334/dsj-2019-045
    • “On a Quest for Cultural Change – Surveying Research Data Management Practices at Delft University of Technology” (Andrews Mancilla, H., Teperek, M., van Dijck, J., den Heijer, K., Eggermont, R., Plomp, E., Turkyilmaz-van der Velden, Y. and Kurapati, S., 2019. On a Quest for Cultural Change – Surveying Research Data Management Practices at Delft University of Technology. LIBER Quarterly, 29(1), pp.1–27. http://doi.org/10.18352/lq.10287)
  • Contributed to a case study in the community-authored book: Engaging Researchers with Data Management: The Cookbook
  • Co-authored a position paper “Raising the Profile of Research Software”: http://doi.org/10.5281/zenodo.3378572 
  • Co-organised one of the Future Forward seminars: Can I really read your emotions if I look deep into your eyes? The importance of replication studies and was involved in the organisation of all other seminars
  • Was an invited speaker or a session organiser at fourteen conferences / training sessions / webinars, including four international events
  • Organised a data management workshop for a discipline-specific event to increase awareness about data management in collaboration with other institutes (DTL, UMC): NWOlife
  • Wrote seven blog posts on TU Delft’s Open Working blog: https://openworking.wordpress.com/author/yaseminturkyilmaz/

Faculty of Civil Engineering and Geosciences (CEG)

csm_Kees den Heijer_2019_bdbea638a1

Kees den Heijer, Data Steward at the Faculty of Civil Engineering and Geosciences

  • Led the discussions, development and approval of research data management policy for the faculty
  • Established a dedicated workflow for providing data management support and proposal writing stage (in collaboration with other colleagues from research support)
  • Initiated monthly drop-in lunchtime sessions for researchers “Coding lunch and data crunch”, where researchers can pop in to get advice on various data and code management issues
  • Set up an environment in GitLab for reproducible analysis of TU Delft Research Data Management survey 2019 and taught all the Data Stewards basic programming scripts to visualise the results
  • Contributed to Midterm Research Assessment for Geo departments of CEG.
  • Became a certified carpentry instructor, led training sessions for software carpentry workshops at TU Delft and acted as an official helper for several other workshops
  • Developed and led several workshops on version control with Git (promoting TU Delft instance of GitLab)
  • Invited speaker or a session organiser at three conferences, including two international events
  • Co-authored a peer-reviewed article “On a Quest for Cultural Change – Surveying Research Data Management Practices at Delft University of Technology” (Andrews Mancilla, H., Teperek, M., van Dijck, J., den Heijer, K., Eggermont, R., Plomp, E., Turkyilmaz-van der Velden, Y. and Kurapati, S., 2019. On a Quest for Cultural Change – Surveying Research Data Management Practices at Delft University of Technology. LIBER Quarterly, 29(1), pp.1–27. http://doi.org/10.18352/lq.10287)
  • Interviewed twice and interviews about his role as the data stewards are publicly available:

Faculty of Technology, Policy and Management (TPM)

csm_Nicolas Dintzner_2019_88ad5c0292

Nicolas Dintzner, Data Steward at the Faculty of Technology, Policy and Management

  • Led the discussions and development of research data management policy for the faculty (approved in December 2019)
  • Led the analysis and the visualisation of the Research Data Management 2019 survey and presented the data during discussions with collaborators from EPFL in Switzerland
    • Researchers at TPM and at IDE indicated the highest awareness about the dedicated Data Steward support available at the faculty (80% and 81%, respectively)
  • Provided a substantial amount of feedback and support in the development of Personal Research Data Workflow
  • Part of the team which is leading the development of Reproducibility Game, which will raise awareness about research reproducibility in a fun way
  • Became a certified carpentry instructor, led training sessions for software carpentry workshops at TU Delft and acted as an official helper for several other workshops
  • Helped one of the faculty Data Champions develop of co-creation proposals for the European Open Science Cloud, aiming at making High Performance Computing datasets more Findable Accessible Interoperable and Reusable (FAIR)
  • Co-authored two peer-reviewed articles: 
    • “Policy Needs to Go Hand in Hand with Practice: The Learning and Listening Approach to Data Management” (Cruz, M., Dintzner, N., Dunning, A., van der Kuil, A., Plomp, E., Teperek, M., Turkyilmaz-van der Velden, Y. and Versteeg, A., 2019. Policy Needs to Go Hand in Hand with Practice: The Learning and Listening Approach to Data Management. Data Science Journal, 18(1), p.45. DOI: http://doi.org/10.5334/dsj-2019-045
    • “On a Quest for Cultural Change – Surveying Research Data Management Practices at Delft University of Technology” (Andrews Mancilla, H., Teperek, M., van Dijck, J., den Heijer, K., Eggermont, R., Plomp, E., Turkyilmaz-van der Velden, Y. and Kurapati, S., 2019. On a Quest for Cultural Change – Surveying Research Data Management Practices at Delft University of Technology. LIBER Quarterly, 29(1), pp.1–27. http://doi.org/10.18352/lq.10287)
  • Invited speaker or a session leader at two international events
  • Wrote two blog posts on TU Delft Open Working blog: https://openworking.wordpress.com/author/nicolasdintzner/
  • Participated in the “Machine actionable DMP” working group of the Research Data Alliance

 

Faculty of Electrical Engineering Mathematics and Computer Science (EEMCS)

csm_Santosh Ilamparuthi_2019_333a2cf920

Santosh Ilamparuthi, Data Steward at the Faculty of Electrical Engineering, Mathematics and Computer Science

  • Led the discussions and development of research data management policy for the faculty (approved in December 2019)
  • Developed an implementation plan for the research data management policy
  • Led training sessions for software carpentry workshops at TU Delft and acted as an official helper for several other workshops
  • Assisted researchers with data management plan requirements for grant proposals and interfaced with ICT to help researchers plan for their data management needs 
  • Almost doubled the number of respondents to the Research Data Management Survey: 183 in 2019 compared with 108 responses in 2017
  • Took the lead in developing faculty pilot procedures for working with personal data: controlled access to data through data access committees, assisting researchers from the faculties in preparation of applications to the human research ethics committee (HREC)
  • Developed and led dedicated sessions on data management and data management planning for PhD candidates at EEMCS, 70% coverage of 1st year PhDs was achieved with the rest slated for training in early 2020.
  • In collaboration with data stewards from other faculties, co-organised dedicated sessions aiming to provide data management support for Computational Fluid Dynamics researchers
  • More than doubled the number of Data Champions from two to five 
  • Facilitated the creation and actively supports the development of Delft Open Hardware community
  • Provided useful feedback and suggestions on the community-authored book: Engaging Researchers with Data Management: The Cookbook
  • Participated in one project of the National Research Data Management Contact Point (LCRDM) as part of the anonymization task force
  • Invited workshop leader at three international conferences

One comment

  1. Pingback: News From Around the Library World (February 14, 2020) | LJ infoDOCKET

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