Category: RDA

TU Delft Research Data at the Research Data Alliance Plenary 14

By Marta Teperek, Paula Martinez-Lavanchy and Yan Wang

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Research Data Alliance (RDA) is an international organisation dedicated to everything about research data. It has over 9,000 members world-wide and has a plenary meeting twice a year at various locations around the globe. Marta Teperek, Paula Martinez-Lavanchy, Yan Wang and Esther Plomp* represented TU Delft Research Data Services and Data Stewards at RDA Plenary 14 meeting in Helsinki 23-25 October 2019 and are sharing their key contributions and take away messages.


Research Data Alliance Plenary meetings are always very rich with new content, innovative ideas, and offer plenty of opportunities for networking and collaboration – all evolving around research data management. The meeting consists not only of three days full of meetings of the various working and interest groups (multiple parallel sessions last from the very morning until late in the afternoon/evening!), but also other events: knowing that 500+ data experts attend each plenary meeting, there are always numerous co-located events. In addition, most people stay at a few hotels located close to the main conference venue, facilitating additional networking opportunities. Discussions often start at very early mornings (breakfast working meetings) and last until late evenings (networking dinners). 

Marta, Paula and Yan decided to share a small selection of what we thought were our key contributions and take-away messages and explain why these are relevant to TU Delft.

Libraries for Research Data Interest Group

Marta is the co-chair of the Libraries for Research Data Interest Group (L4RD IG) and co-organised the group’s meeting during Plenary 14. Yan has presented the work looking at Engaging Researchers with Research Data.

What does this group do?

Libraries are actively developing new services in the digital environment, and in research data management in particular. The purpose of this interest group is to provide a forum for international data management experts to share practice and experience as RDM library services mature and to keep each other posted about the latest developments on data management.

Why is this important for TU Delft?

TU Delft wishes to be at the forefront of innovation when it comes to research data management. Being part of the group means not only being part of the network of international library experts on data management but also being at the centre of the newest developments and initiatives in RDM.

Related resources:

Research Data Management in Engineering 

Paula is one of the co-chairs of Research Data Management in Engineering IG and co-organised the group’s kick-off meeting during Plenary 14.

What does this group do?

Engineering comprises a vast span of sub-disciplines including for example chemical, civil, electrical, and mechanical engineering. The research in Engineering is highly multidisciplinary, often involves close collaboration with industry and it generates a vast range of outputs from innovative materials to the production of software. Research data management practices within these sub-disciplines tend to be unaligned with e.g. open data initiatives/requirements and the implementation of the FAIR data principles. This group aims at changing the culture of handling data, creating awareness and bridging (sub-)communities and existing initiatives. It also aims at providing a platform for developing consensus on RDM best practices for engineering and to actively collaborate with other groups at RDA for adopting and/or adapting their outputs to be used by researchers in engineering. 

Why is this important for TU Delft?

TU Delft has a strong focus on engineering and innovation. Our researchers are engaging more and more in Open Science and incorporating Research Data Management best practices within their workflows thanks to the work of our Data stewards. But, there are still some barriers to fully comply with the FAIR data principles e.g. the lack of metadata standards in engineering disciplines. Some concerns on how to balance the collaboration with industry and open science practices also exist. Through the involvement in this group, TU Delft hopes to overcome those barriers by working together with the research communities and institutions which are RDA members. After Plenary 14, the work of the group will focus on metadata standards, re-use of data and open science within engineering. 

RDA also provides a great opportunity to link and disseminate the work done by TUDelft in the Conference of European Schools for Advanced Engineering Education and Research (CESAER) especially through the Task Force Open Science.

Related resources: 

Birds of a Feather: Engaging Researchers with Research Data: What Works?

Marta organised a dedicated Birds of a Feather session: Engaging Researchers with Research Data: What Works? Yan presented a case study during the session.

What was this session about?

The objective of this meeting was to receive community feedback on the proposal to create the Engaging Researchers With Research Data Interest Group. So far, the group acted informally and gathered case studies on how academic institutions engage with researchers about research data. Selected case studies were published in the book “Engaging Researchers with Data Management: The Cookbook”. The group now wished to formalise its activities with the aim to continue information exchange about innovative activities, which facilitate researcher engagement with research data and to welcome other RDA members to join the group.

Why is this important to TU Delft?

In order to implement good RDM practice within research communities, a cultural shift is necessary. TU Delft has been actively investing in various strategies aiming to achieve cultural change, and have already benefited from advice and lessons learnt from other universities. For example, TU Delft’s Data Champions programme is a direct inspiration from the University of Cambridge. Through active participation in this group, TU Delft hopes not only to exchange practice and lessons learnt with other RDA members but also stay up to date with new tactics which could help us further increase engagement with our research communities.

Related resources:

Birds of a Feather: Professionalizing data stewardship

Marta also co-organised another Birds of a Feather session on Professionalizing data stewardship.

What was this session about?

During this session, we discussed the various models used by institutions worldwide to provide data stewardship support to research communities. This was followed by a discussion about the need to professionalise data stewardship: to create job profiles, to agree on career progression, on the skills which data stewards need to have and many others. The participants agreed that these issues are beyond individual institutions or countries and are better to be addressed by a dedicated international group, such as RDA.

Why is this important to TU Delft?

TU Delft is at the forefront of data stewardship, which also means it is often the first one to deal with issues related to lack of recognition of data stewards as a dedicated profession: questions about remuneration, career progression, agreed set of skills and tasks are daily problems experienced by the data stewards and those coordinating the programme. Therefore, it is essential for TU Delft to find solutions to these problems, ideally through collaboration with a group of international experts on the topic.

Related resources:

Education and Training on handling of research data IG

Paula is a member of the Education and Training on handling of research data IG and participated in the meeting of the group organized in Plenary 14.

What does this group do?

Research has become a highly data-intensive activity. Education programmes at universities have recognized that new skills for data analysis are needed and have started to include e.g. programming skills within their curricula. However, there is less focus on skills related to good management, documentation and preservation of data. The objective of this IG is the exchange of information about existing developments and initiatives and promotion of training/education to manage research data throughout the data lifecycle. 

Why is this important for TU Delft?

TU Delft is intensively working in preparing its Open Science Strategic plan 2020-2024. One of the cross-cutting themes for all the project lines (Open Access; Open Publishing; FAIR Data; Open Software and Open Education) are ‘skills’. In this line, the Research Data Services team has recently published its Vision for Research Data Management Training at TU Delft. To implement this training vision in a sustainable way TU Delft must collaborate with those communities, organizations and projects that are already providing training and those who would like to get started. Besides exchanging knowledge with those relevant stakeholders, the involvement of TU Delft in this group is very relevant to collaboratively work on the development of training curricula and materials.

Related resources:

The International Research Data Community contributing to EOSC

One of the events which were co-located with RDA was the European Open Science Cloud (EOSC) meeting. The purpose of this meeting was to engage with the international research data community in the development of the EOSC. As a member of the EOSC FAIR Working Group, Marta was one of the co-organisers of one session of this meeting – discussion about FAIR practices across disciplines. Yan was the facilitator and rapporteur of the multidisciplinary research breakout group.

What was this session about?

During this session, members of various disciplinary communities within the EOSC split into separate discussion groups. In addition to covering the well-recognised disciplines like engineering, social science and medical science, there was also a dedicated group focusing on FAIR practices in multidisciplinary research. 

The discussion groups provided feedback on FAIR practices within their disciplines: what do the communities already do to put FAIR into reality (e.g. do they have disciplinary standards, do they use disciplinary repositories for their research outputs), what are the societal and technical barriers preventing full implementation of FAIR principles and what could be done to overcome these. They also discussed what services/components within the EOSC require FAIR certification, and what metrics would be the most suitable for the different components identified. 

Why is this important to TU Delft?

All members of the EOSC Working groups act as impartial advisors and do not represent the interests of the organisations they are affiliated with. The mission of the FAIR Working Group is to provide recommendations on the implementation of FAIR (Findable, Accessible, Interoperable, Reusable) practices within the EOSC. EOSC is a pan-European initiative and its success is dependant on the practical implementation of FAIR practices across all European research institutions. Given that TU Delft wants to be the frontrunner in the culture change towards better and FAIRer data management, the activities of the group are very important and relevant: it is essential that TU Delft researchers are able to fully participate in the EOSC. 

Reflection

The above are just snapshots of what has happened during the last Plenary 14. Marta, Paula, Yan and Esther returned to TU Delft exhausted, but also very enthusiastic and full of new ideas on how to continue working on further improvement of research data management services at TU Delft. The Plenary 14 is now over and the next one is only in 6 months. However, this does not mean that nothing happens in the time being. To the contrary, the hard work has just begun. Members of working and interest groups continue their work in the period between plenaries – through teleconferences and other types of online collaboration. In-person group meetings at plenaries are important milestones used to review the work progress and jointly agree on new priorities. So Marta, Paula, Yan and Esther will be now busy contributing to the activities mentioned above.

What is really inspiring about RDA, and what makes it very unique compared with other conferences and meetings, is that it focuses on collaborative working – it’s not just another conference where people gather to listen to presentations. In RDA anyone can come up with an important problem, which needs to be solved. If there are enough people who wish to work together to find a solution to this problem, a new working group or interest group can be created, which will look for a solution. Collectively, RDA is a community of 9,000+ data experts worldwide, who are part of a myriad of working and interest groups. This set up truly allows the international community of data management professionals to solve their data management challenges collaboratively – and jointly come up with the best solutions. 

Being part of RDA and actively participating in the working/interest groups allows TU Delft to stay close with the state of the art in research data management. It helps maintain the professionalism and a high level of expertise of TU Delft research data services, not only at the international RDM community level but also, more importantly, at our local level – when supporting our own researchers.   


* – Esther of course also actively participated in the RDA meeting and contributed to several interest and working groups. Her contribution could not be included here due to conflicting annual leave schedules. This information might be added later.

 

RDA Engaging Researchers With Research Data: Peeping Through The Team’s Activities

Written by Elli Papadopoulou and originally posted on 31 May 2019 on the Research Data Alliance blog.


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The RDA project “Engaging Researchers with Research Data – What works?”, part of the Libraries for Research Rata Interest Group, aims to collect information on data engagement activities undertaken by different stakeholders, to possibly identify the types of engagement most suitable to the type and size of organisations. This will be also mapped to specific requirements and difficulties encountered in successfully running these activities.

Ultimately, the project will produce a handbook of diverse case studies to support stakeholders decisions, contributing to building a better understanding of how FAIR and open research data policies are/can be successfully implemented globally. Still, there seems to be a gap between the perceived benefit of data sharing and actual practice (dilemma of data sharing).

Preliminary outcomes of the team’s work were presented at the Plenary 13 meeting in Philadelphia, during the Libraries for Research Data Interest Group session, by Helena Andreassen, Raman Ganguly and Andrea Medina-Smith. The presentation gave an insight into the survey conducted, which was one of the core activities of the project. It acknowledged the importance of a collection of engagement activities by communicating to the audience the overwhelming interest that the survey got from the international community: 216 answers were received at the 1st call for participation! Among respondents, the survey counts 60 funders and 80 institutions.

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For more information on the history of the project, how it was formulated and who is involved, please check this blogpost.

To facilitate analysis of those data and to effectively respond to both qualitative and quantitative needs when translating data into information, the group is divided into two sub-groups: one dedicated to quantitative analysis and one working on the qualitative case studies. Out of 216 responses, 88 cases from 50 independent institutions, offered thorough descriptions of activities aiming at increasing researchers’ engagement with research data. Current work of the groups includes categorisation of these cases per activity type as well as the assignment of tags to ease classification and discovery, in a matrix style approach.

The team is now halfway through to reach the projects’ objectives, and is now focusing on:

  • Splitting data analysis into qualitative and quantitative branches, cleaning and structuring data accordingly.
  • Preparing for a booksprint in order to create the handbook. The booksprint will take place 10-12 July in the Netherlands.
  • Preparing for RDA 14th plenary in Helsinki where the final output of their work will be presented.

The team is also examining the possibility of collaborating with the BoF Research Data Management in Institutions initiative in the near future.