“How to champion our OS community?” meeting

Authors: Yasemin Turkyilmaz – van der Velden, Santosh Ilamparuthi, Marta Teperek

On 8th of June, we had an online meeting to discuss “How to champion our OS community?” with 32 participants and a very active discussion. The why, what and how of this meeting can be found below.

Why did this meeting happen?

The community started as Data Champions but has since evolved. Data Champions have brought in other topics such as reproducible computational workflows, open-source software, open access to publications, citizen science, open hardware etc. So, does the “data” in “data champions” properly reflect what the community has become? 

The community is also very inclusive, and people who join sometimes do so because they want to learn from others. Is the name “champion” inclusive enough?

In parallel, there was the emergence of Open Science Communities in the Netherlands and most Dutch universities have one… Would we also like to have an Open Science Community, or is our Data Champions community the Open Science Community at Delft?…

What happened during this meeting?

After a brief introduction, we heard about the Open Science Communities in the Netherlands from Loek Brinkman, co-founder of the Open Science Community Utrecht which is the first Open Science Community in the Netherlands.Then Marta Teperek explained the pros and cons of possible ways of going forward which are: 

  • Stay as “Data Champions”
  • Rebrand to ‘Open Science Community Delft’
  • Join an umbrella ‘Open Science Community Delft’*

* – if it comes to exist in the future

Then we split into smaller groups to discuss the pros and cons of each option. This was followed by each group reporting the outcomes of the group discussions. 

What are the outcomes of this meeting?

The reporting of group discussions was followed by voting. 29 people participated and here are the results: 

  • Stay “Data Champions”: 0 votes
  • Rebrand to ‘Open Science Community Delft’: 16 votes
  • Join an umbrella ‘Open Science Community Delft’: 13 votes

What are the next steps?

The outcomes of the discussions and voting results suggested that all participants agree with the TU Delft Data Champions community to be rebranded as Open Science Community Delft.

There was some confusion about the option “Join an umbrella ‘Open Science Community Delft’, as there is not yet an existing ‘Open Science Community Delft’ and why this option would be different than “Rebrand to Open Science Community Delft’’, as the members of the Open Science Community Delft can anyhow start up member initiatives focused on a specific practice or discipline. We already have examples of this with the TU Delft Data Champions Community: 

Therefore Open Science Community Delft can be an umbrella community with member initiatives focused on a specific practice or discipline. Anyone is welcome to start such a subgroup and we are happy to support those interested in doing this.

Becoming an Open Science Community means agreeing with the shared Code of Conduct and Guiding Principles, which can be further complemented in a local community.

All these outcomes, together with the meeting notes and recording were shared with the community. The community was given the opportunity to share their doubts, questions or feedback until 22 June. As there were no objections, on 23 June the final decision of rebranding the Data Champions community to Open Science Community Delft was shared with the community. 

There will be a branding effort involved in this, which needs to be discussed. The community will be kept abreast about the next steps.

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